Privacy Policy


§1. General Information

  1. This Privacy Policy sets out the rules for the processing of personal data by the Academic Solidarity Institute Foundation, with its registered office at Niekłańska No. 35 Local 1, 03-924 Warsaw, Poland, entered into the National Court Register under KRS number: 0001194199, NIP: 1133179300, REGON: 542720849, hereinafter referred to as the “Controller”.
  2. Contact with the Controller is possible via email:
    info@academicsolidarityinstitute.org

§2. Scope of Data Collected

  1. The Controller processes users’ personal data to the extent necessary for the provision of services, including:

    1. first and last name,
    2. email address,
    3. invoice data, if provided,
    4. content and files submitted by the user, for example manuscripts,
    5. technical data, such as IP address, cookies and browser data.

§3. Purposes of Data Processing

Personal data is processed for the purpose of:

  1. performing services offered by the Controller,
  2. contacting the user,
  3. handling payments,
  4. fulfilling legal and accounting obligations,
  5. ensuring website security.

Marketing Activities

  1. The Controller may in the future process users’ data for marketing purposes, including sending newsletters, only after obtaining the user’s prior consent.
  2. The user has the right to withdraw consent at any time.

§4. Legal Basis for Processing

Data is processed based on:

  1. the performance of a contract or actions taken to enter into one,
  2. legal obligations incumbent on the Controller,
  3. the user’s consent, in cases where it is required,
  4. the Controller’s legitimate interest.

§5. Data Sharing

  1. Data may be shared with third parties to the extent necessary for the performance of services, in particular:

    1. payment providers, for example Stripe,
    2. hosting service providers,
    3. providers of tools for handling forms and communication.
  2. Data is not sold or shared with third parties for marketing purposes.

§6. Transfer of Data Outside the European Economic Area

  1. In connection with the use of services provided by entities such as Stripe, data may be transferred outside the European Economic Area (EEA).
  2. The transfer of data takes place on the basis of appropriate legal safeguards, such as standard contractual clauses.

§7. Data Retention Period

  1. Personal data is stored for:

    1. the period necessary to perform the service,
    2. the period required by law, for example under tax regulations,
    3. until the withdrawal of consent, if applicable.
  2. After these periods have elapsed, the data is deleted or anonymised.

§8. User Rights

The user has the right to:

  1. access their data,
  2. rectify their data,
  3. delete their data,
  4. restrict processing,
  5. object to processing,
  6. data portability,
  7. lodge a complaint with a supervisory authority.

§9. User Files

  1. Files uploaded by the user, for example manuscripts, are used solely for the purpose of providing the service.
  2. The Controller ensures the confidentiality of the submitted materials.
  3. Files are not shared with third parties unless this is necessary for the performance of the service or required by law.

§10. Cookies

  1. The website uses cookies for the purpose of:

    1. ensuring the proper functioning of the website,
    2. analysing traffic on the website,
    3. improving the quality of services.
  2. The user may manage cookie settings in their browser.

§11. Changes to the Privacy Policy

  1. The Controller reserves the right to make changes to this Privacy Policy.
  2. The current version of the document is always available on the website.

§12. Final Provisions

  1. This Privacy Policy takes effect on 7 July 2026.